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#Automatically empty deleted items outlook for mac how to
#Automatically empty deleted items outlook for mac archive

Leave all the other options deselected - these should only be set on a folder by folder basis. There is a low risk in deleting these types of items, but if you would prefer to do a quick review before deleting you may select the option to be prompted. You can use the empty deleted items on exit option built into Outlook to empty the Deleted Items folder, but it can slow down the exiting process. Records Management suggests permanently deleting Deleted Items, Spam and other transitory mail at least once a month. Select Advanced on the lefthand menu and then click on AutoArchive SettingsĬhoose how often you want to run AutoArchive, and whether you want to be prompted before it runs. In the Outlook Options dialog box, please click Advanced in the left bar, and then uncheck the Empty Deleted Items folders when. Export all emails to archiving systems automatically via.

#Automatically empty deleted items outlook for mac how to

If you are looking for the solution to Mac email recovery, the guide may do you a favor: How to Recover Deleted Email on Mac. This article introduces only permanently deleted email recovery in Outlook, we also provide a solution for deleted task recovery in Outlook. Select the File tab at the top of the screen and then Options Your admin account must have enough Office 365 permissions to search mailboxes and delete messages. The best and professional email recovery software can be found on this page: Top 5 Email Recovery Software for Windows. If it doesn't need to be retained, just go ahead and delete. If an email must be retained, keep it in a folder in Outlook for easier access. There are a few features Google Workspace Sync for Microsoft Outlook (GWSMO) does not support in Outlook Mail. This is a great way to regularly clear out the large. Hiding and forgetting about emails does not elimnate your responsibility for them. The AutoArchive tool allows you to automatically delete messages based on policies of your choosing.

#Automatically empty deleted items outlook for mac archive

Records Management does NOT advise using the option to move old items to a default archive folder. This feature works in both the Windows and Mac versions of Outlook. In the Properties dialog box, go to the AutoArchive tab and select your desired settings. Right click the folder you would like to delete from and select Properties. See here for more guidance on which emails must be retained.

For other items, it is advisable to review before deleting in the event that any items need to be retained due to audit, public records or litigation holds.

ONLY automatically deleting emails that have a transitory value (such as spam, drafts, newsletters, auto-notifications, announcements, routine correspondence, etc.).

Materials that may be disposed of without a specific retention period.

Electronic records that do not need to be printed or saved.

Automatically Delete Messages in Outlook Using AutoArchiveĪutomatically Delete Messages in Outlook Using AutoArchive Menu.